Policies & Procedures

Campus Exterior Pole Lights 

Siena’s Public Safety will provide and maintain a numbering system to identify all exterior light and blue light poles. Facilities Management Electrical Shop will notify Public Safety of any additions or deletions of poles as they occur and will assist with affixing numbers as required. Public Safety will visually survey each pole light on campus on Sunday, Tuesday, and Thursday nights. Any malfunctioning lights will be reported to the Facilities Service Desk on the following morning. The Electrical Shop will complete repairs on the identified lights before the next regular inspection. In the event that the repairs are beyond the capability of the Electrical Shop, the supervisor of the shop shall notify the both the Public Safety Department and the Facilities AVP. A plan for repair will then be determined and executed.

Personal Air Conditioners

A request for a personal air conditioner must originate from the Office of Disabilities with the approval of Health Services. All air conditioners will be purchased, owned, installed, and maintained by Siena College. Work requests will be submitted as “loans” with a specific date window. Upon the approval of a request for an air conditioner, Facilities Management will be contacted by the students Resident Director and an official Work Request is made. Based on seasonal temperatures, the college will remove the air conditioner on or about November 1st of each academic year. Air conditioners will be reinstalled on or about April 1st of same academic year. Additional air conditioning is prohibited for areas with fixed HVAC without “extraordinary circumstances” documented and submitted to the Facilities Management AVP (to include cooling needs, temperature requirements, and a physician’s signed explanation). Any unauthorized air conditioners found will result in a plug lock and will require removal by the owner immediately. All requests for installations are subject to standard work request terms and can be denied by the AVP if the terms cannot be met to the satisfaction of the requesting party’s physician.

Personal Space Heaters

A request for a personal space heater must originate from the Office of Disabilities with the approval of Health Services. All space heaters will be purchased, owned, installed, and maintained by Siena College. Work requests will be submitted as “loans” with a specific date window. Upon the approval of a request for a personal space heater, Facilities Management will be contacted by the students Resident Director and an official Work Request will be made. Based on seasonal temperatures, the college will install the space heater on or about November 1st of the academic year. Heaters will be removed for the remainder of the year on or about April 15th. . Additional space heaters are prohibited for areas with fixed HVAC without “extraordinary circumstances” documented and submitted to the Facilities Management AVP (to include heating needs, temperature requirements, and a physician’s signed explanation). Any unauthorized space heaters found will result in a plug lock and will require removal by the owner immediately. All requests for installations are subject to standard work request terms and can be denied by the AVP if the terms cannot be met to the satisfaction of the requesting party’s physician.

Serra Hall Tables and Chairs

Serra Hall tables and chairs cannot be moved outside of the building without approval of the Facilities Management AVP. Facilities Management Moving and Events staff are the sole movers of the furniture and move the furniture only upon receiving an approved work order request.

Standard Work Order Charges

Standard charges are applied to all vandalisms and to tasks determined to require a set fee per work request. All charges for core changes and vandalisms shall be passed on to the responsible party. Click the following link to access the list of Standard Charges  .

Student Residence Space Temperatures during Shoulder Seasons

During the cooling to heating and the heating to cooling transition periods defined respectively as the months of October and November, and March and April (shoulder seasons), Facilities Management shall implement residence hall space temperature settings at a maximum of 68 degrees Fahrenheit. It is recognized that depending on the sophistication of building controls and the operating characteristics of the building that some spaces may exceed this temperature guideline in order to insure that all occupants can have space temperatures of 68 degrees.